Starting an export business in India requires more than just finding international buyers. One of the most common challenges new exporters face is understanding the documents required for export from India and when each document is needed.
Incorrect or missing documentation can lead to shipment delays, penalties, or even rejection at customs. This guide explains the essential export documents in a clear, step-by-step manner.
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đź“„ Mandatory Documents Required for Export from India
1. Import Export Code (IEC)
IEC is issued by the Directorate General of Foreign Trade (DGFT) and is mandatory for any business exporting goods from India. Without IEC, customs clearance is not possible.
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2. Commercial Invoice
The commercial invoice is the primary document used by customs authorities. It includes:
•Exporter and buyer details
•Product description
•HS code
•Invoice value
•Payment terms
Accuracy here is critical for customs assessment.
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3. Packing List
The packing list provides detailed information about:
•Number of packages
•Weight (gross & net)
•Packaging type
It helps customs officials and logistics providers verify the shipment.
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4. Shipping Bill
The shipping bill is filed electronically on the ICEGATE portal and acts as the main customs declaration for exports. It contains details of:
•Exporter
•Consignee
•Product classification
•Export value
Customs clearance cannot proceed without this document.
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5. Bill of Lading / Airway Bill
This document is issued by the carrier and serves as:
•Proof of shipment
•Transport contract
•Title document (in some cases)
The type depends on whether goods are shipped by sea or air.
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đź“‘ Additional Documents (Depending on Product & Country)
6. Certificate of Origin
Required by many importing countries to confirm the origin of goods. It may be:
•Preferential
•Non-preferential
Issued by authorized agencies or chambers of commerce.
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7. Insurance Certificate
If insurance is arranged by the exporter, this document confirms coverage against loss or damage during transit.
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8. Export License (If Applicable)
Certain restricted or regulated goods require export licenses as per Indian trade policy.
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⚠️ Common Mistakes Exporters Make
•Using incorrect HS codes
•Mismatch between invoice and packing list
•Missing mandatory declarations
•Late filing of shipping bills
These errors can delay shipments and increase costs.
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âś… Final Checklist Before Export
•IEC issued and active
•Accurate commercial invoice
•Correct packing list
•Shipping bill filed
•Carrier documents received
•Country-specific compliance checked
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Conclusion
Understanding the documents required for export from India is a foundational step for building a compliant and scalable export business. Clear documentation not only ensures smooth customs clearance but also builds credibility with international buyers.
For exporters who want structured guidance and process clarity, professional export advisory support can help reduce errors and improve operational efficiency.